Hello Everyone.

If you are the owner or the maintenance manager of a small or medium enterprise, you would be very aware of the fact that the task of making sure that your company’s equipment like machinery, vehicles, and tools remain in the best condition, seem like an overwhelming and a never-ending job?

The fact of the matter is that the non-maintenance or late maintenance almost always leads to negative implications for any business. Aspects such as expired Service Level Agreements, the reduced lifespan of equipment, as well as the increased maintenance costs affect the productivity levels, delivery deadlines and eventually the cost of doing business.

The good news about this is that there is a robust solution to change the way of keeping track of all these routine maintenance tasks, and it is known as a Computerized Maintenance Management System.

The value proposition of CMMS software

value proposition of CMMS software

Before we take a look at why a CMMS system is considered a vital part of a business’s day-to-day operations, let’s take a deeper look at a formal definition of what the software means and it’s value added to the business:

In its essence, CMMS software is something that can be defined as a software application that helps make the process of record keeping of all the organization’s machinery, vehicle, and equipment maintenance requirements, a lot easier. Furthermore, it helps in the integration, consolidation, and automation of a company’s machinery and the equipment maintenance processes.

To put it In other words, it is a simple tool that can help in the improvement of the efficiency of management and the control of all your business assets. Thus, increasing the quality of service delivery, and reaching a higher return on investment.

Automated management processes

Though asset maintenance is something that can be done from a spreadsheet, a CMMS system will help in the automation of your maintenance schedules, lengthen the asset lifetime, forecast your inventory requirements, and eventually keep track of all your work orders. Thus, helping you make it a lot simpler and enables you to take control of your equipment maintenance and stay on track with the required preventive maintenance.

Reporting in real time


The ability for anyone to be able to access the most up-to-date and accurate reports enables them to make timely, informed decisions. A centralized software application enables the core management to gain easy access to these reports, thus enabling them to take care of assets and resources a lot more efficiently, extending the total life of the equipment, while reducing the costs of maintenance to a large degree.


I hope this article was useful for you to learn more about the some of the most important things to consider before getting yourself a computerized maintenance management system and how you can use it for the growth of your business. There are so many possibilities that are unlocked with the help of this. Make the most out of it. If you have any doubts with regards to this, let us know through the comments and we will be glad to help you out. If you have any suggestions regarding how we can improve the article, let us know them through the comments as well for us to improve.

Do you have any other reservations about trying out a CMMS solution for your business? Are you using any other CMMS solution at the moment? If you are already using one, what is your experience with it and how have the results been so far? What do you think about the workflows and processes associated with it? Let us know through the comments and we would love to discuss it with you.